Duties of a property manager

If residents decide to set up a homeowners' association, they must choose a person to act as manager. There are many companies on the market that provide services in this area. Learn the duties of a property manager and be aware of your rights and obligations.

Tasks arising from the act

The manager of a block of flats or a tenement house represents the residents and therefore must perform a number of clearly defined duties. Some of them are set out in Article 185 of the Real Estate Management Act. Its text states that the actions of the managing person include making decisions and taking steps aimed at maintaining sound economic and financial management of the property. The manager should also bear in mind the safety of using the property and its operation. His or her tasks also include administration relating to the building. Do you think the scope of duties in the act mentioned above is too general or too narrow? Additional tasks can be included in the contract between the residents and the manager.

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A property manager's duties specified in the contract

Managing a property should be entrusted to professionals. A detailed contract makes it possible to specify not only the amount of the remuneration but also the manager's detailed duties. The tasks usually assigned to the person performing this function are: representing the homeowners' association in matters connected with managing it; keeping the buildings for common use in proper order and generally looking after the cleanliness of the property and its surroundings; responsibility for carrying out maintenance, technical inspections and repairs of the building, as well as carrying out renovations in line with the previously adopted financial plan. The manager also concludes contracts for the supply of electricity, heat, water, gas, waste collection and sewage disposal. He or she handles settlements through a bank account opened by the association and keeps the accounting books. The person in this role must make sure that monthly charges are collected from all owners to cover the costs of advance payments for charges connected with maintaining the property. He or she must keep and store the documentation relating to the matters of the given property. The tasks we have listed are only the most common ones. The manager undertakes to carry out the activities necessary for the proper management of the particular building.

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